Administrative Assistant to Master of Science in Biomedical Sciences (MSBS) Program

Location: Parker, CO
Date Posted: 08-31-2017

Rocky Vista University MSBS program is seeking a full-time Administrative Assistant to become part of our growing team.  We are looking for an individual with outstanding organizational and communication skills who is a natural team player.  Attention to detail, proficiency with Microsoft Office products, and the ability to meet deadlines are ideal for success in this position.
 RVU offers a full benefit package that includes vacation, sick, and holiday pay along with health, dental, vision and a 401(k) program.

To be considered for this position applicants should submit a cover letter, resume. and salary requirement. 
Final applicant will be required to pass a background and drug test.

Duties essential to this position include the ability to multi-task and problem solve, while maintaining complex calendars, and providing support to the faculty and students.
  1. Schedule, attend, and take minutes for MSBS meetings.
  2. Answer phones, route calls, schedule appointments and set up Skype meetings.
  3. Maintain Master Calendar for the MSBS Program.
  4. File check requests, expense reports, and travel reimbursements as needed.
  5. Work with faculty to set up and maintain course shells in the Learning Management System.
  6. Assist any and all faculty with posting of lectures.
  7. Maintain databases for program.
  8. Assist with preparation of documents for compliance and accreditation.
  9. Provide cross-coverage for other Administrative Assistants as needed
  10. Work cooperatively with others and accept direction from all members of the MSBS Program.
  11. Assist Faculty and Administration in special projects to include clerical support with curriculum and correspondence.
  12. Revise and maintain master list of MSBS assignments.
  13. Assist adjunct faculty with duties as needed.
  14. Other duties as assigned by the Program Director or designee. 
Assist administration, faculty and staff with special projects as needed.
1.  Outstanding organizational and communication skills.
2.   Advanced level of computer skills, specifically Microsoft Office products: (Word, Excel, Outlook and PowerPoint).
3.  Ability to work with high level of attention to detail.
4.  Ability to multi-task and problem solve innovatively.
5.  Ability to work effectively in a team-based academic environment.
6.  Demonstrate effective time management skills and ability to meet deadlines.

1 Some related college experience
2. Two-Three years previous experience in an administrative assistant position, or equivalent training, required.
3. Ability to learn new software programs 

1.  Professional background or experience in education helpful.
2.   Experience with a learning management system helpful.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.  

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